Job Description: The Executive Assistant assists the CEO in both professional and personal matters while simultaneously fulfilling duties related to relevant internal and external communications and company directives.

Responsibilities:

• Responsible for daily communications pertaining to the CEO including the maintenance of a personal calendar and any scheduled appointments.
• Serves as an administrative liaison for all positions reporting to the CEO.
• Provides administrative support to the CEO in both sales and managerial capacities. As such the Executive assistant will process preliminary sales inquiries/estimates and will act as a lead coordinator within the organization. This is in addition to assisting the CEO in any duties pertaining to their managerial role within the company.
• Will provide clerical assistance when necessary including the organization and daily maintenance of any relevant communication systems, filing, correspondence, documentation, etc.
• Acts as a point of contact for external matters pertaining to the CEO
• Arrange all personnel functions and appointments; purchase orders; travel arrangements; and requisite supplies (for both the business and home office locations).
• Organizes, plans, records, and transcribes relevant staff, team, vendor and client meetings when necessary.
• Assists the CEO in planning, implementing, and communicating any projects pertaining to the goals and missions of the company.
• Organizes all daily appointments, communications, and general work/personal life to ensure enhanced effectiveness and efficiency.

READ THIS! Position requirements:

This is a full time position that requires you to have a certain skillset. Please make sure you actually read the position requirements, so that you don't waste our time or yours.

Must haves:

• Proficiency in administrative, clerical, and secretarial duties.
• Excellent written and verbal communication. Strict attention to detail.
• The ability to multi-task, prioritize, meet deadlines, and work well under pressure.
• Proficient with internet technology, email systems, and Microsoft office; experience with databases.
• Professional demeanor, strong interpersonal skills, and a team-player attitude.
• Valid class 5 British Columbia Driver’s license
• Reliable personal transportation

We like it if you have:

• A residence in the Greater Nanaimo area
• A professional degree or accreditation, or a strong related work history

Please send your resumé and cover letter to: careers@realestatewebmasters.com (do not apply in person).

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